Management 101

March 4, 2007

I have received several emails asking for some staff management tips.  I am happy to share what I have learned from the really fantastic and the utterly miserable managers and supervisors I have worked with throughout my library career.  Bear in mind, these are just my opinions and what I have found to work. Your mileage may vary and I would love to hear any tips, philosophies or attitudes that other managers would like to share.

1.  Communication is very important:  In my experience a large number of problems or misunderstandings that happen in a department are the result of either a miscommunication or no communication at all.  It is very important for a manager to communicate goals, objectives, desired results, policy, procedures, etc.  clearly and consistently to all staff.  There is nothing wrong with putting your cards on the table, staff will feel more comfortable coming to you with issues, problems, or questions if they know that their concerns will be addressed and that they will be kept in the information loop.  The communcation flow must be two way – you need to make sure that as a manager you ask the questions and get the information from your staff that you need to make decisions or take action.  Try to keep all communication positive, always look at every situation as a learning experience, and not as a negative.  This attitude could be the difference between getting information before a situation becomes a large problem or after.

2.  Honesty is the best policy:  This is pretty self-explanatory.  As a manager you expect honest answers from your staff, so don’t be surprised that the same is expected of you.  Staff respect a supervisor who can admit that when they are wrong or don’t know the answer.  Lying is never a good idea and eventually the truth comes out.  Just don’t do it.

3.  One size does not fit all:  This goes hand in hand with communication.  Managing large groups of people presents many different challenges, perhaps the biggest one is realizing what the most effective method of communication is for each member of your department.  Some people respond well to simple being told what to do and how to do it.  Others need to see the details and desired outcome before they get on board.  Others need to be finessed into doing something.  Whatever it is, one method of communicating is probably not going to work with everyone on your staff and it is your responsibility as a manager to figure out the communication puzzle.

4.  Lead by example:  I know it sounds trite, but it is true.  Be the change that you want to see in the department.  You can’t reprimand ine of your staff for excessive lateness if you yourself are late every day.  If you are trying to create a positive environment in your department, then be positive.  Don’t complain in front of your staff or patrons, look on the bright side of issues and always learn something from every patron encounter or problem.

5.  Don’t ask your staff to do something you wouldn’t do yourself:  This has already been addressed in previous posts on this blog, but this is really the heart of the matter, particularly in access services where we are often asked to do a variety of tasks.  If you aren’t willing to do it, don’t be surprised if your staff resent that they are being asked and expected to do it.  We should not be above doing any task we are asking our staff to do and it engenders good faith, support and respect when staff sees us working along side them.

6.  Boundaries are not a bad thing:  I like having fun at work and joking around with my staff, however there is a supervisor/supervisee line that I am aware of and try not to cross.  I have worked for managers and supervisors that felt it was okay to be my best friend, and looking back it was not the best work relationship or environment for me.  It takes a tremendously acute sense of self-awareness to pull this off and even then it is difficult to ensure that people do not believe there is favoritism or an uneven playing field in the department.   Fairness is important.  Be certain to keep relationships with staff on a fair and balanced level.

7.  Self-awareness is important:  Aside from the above, self-awareness is also important when communicating with staff and when staff is communicating with one another.  It is important to be aware of the words you are saying, tone of voice you are using, or words you are typing in email when communicating with your staff and coworkers.  It is also important to listen to how staff are communicating with one another and to correct any situation or behavior that may be misinterpreted or that comes across as confrontational of belligerent.

Again, this is my short list of tips.  I welcome any and all suggestions and additions.  I know there are a lot of managers and supervisors who read this blog, so please share your ideas!

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4 Responses to “Management 101”

  1. […] post by marycarmen and a wordpress plugin by […]

  2. bombeldm said

    I would add two more items to the list and they are: 8. Positive reinforcement is critical and definitely tied to staff morale. Actively seek things to be positive about and spread that energy around the whole staff. 9. Develop and maintain a sense of humor!

  3. Mary Carmen said

    Totally agree with both, especially the sense of humor part. You can’t work a service desk without an open mind and a well developed sense of humor.

  4. cm said

    Go to mylibrarylife.blogspot.com for my list of management speeches. More added . . . ok, not daily, but yearly at least!

    cm

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